NETWORK SHE MAGAZINE PHOTOGRAPHY AND IMAGE POLICY

Draft for Network She review and approval before launch

Last updated: [DATE]

Network She Magazine uses photography and other visual content to help tell the stories of the people, businesses and community behind Network She.

This policy explains how photographs, headshots, logos, graphics and other images may be supplied, used and published in connection with Network She Magazine.

1. IMAGES YOU SUPPLY TO NETWORK SHE

You may be asked to provide headshots, photographs of yourself or your team, business or workplace photographs, event photographs, product images, logos, graphics, campaign images or other images relevant to your involvement.

Please supply the best quality original version available wherever possible.

2. YOUR RESPONSIBILITY FOR SUPPLIED IMAGES

When you supply an image to Network She, you must own the image and have the right to use it, or have permission from the person or organisation that owns it to provide it for the intended use.

This includes photographs taken by professional photographers. If an image requires a photographer credit, copyright notice or other attribution, please provide this information when you submit it.

3. PEOPLE APPEARING IN PHOTOGRAPHS

If you supply an image containing identifiable people, you are responsible for making sure you have appropriate permission to provide the photograph for publication and promotional use.

If there is any uncertainty about whether an image can be used, tell the Network She team when submitting it.

4. CHILDREN AND YOUNG PEOPLE

Any photographs of children or young people submitted for publication in the magazine must be accompanied by appropriate consent from a parent or legal guardian, where required. The person submitting the photograph is responsible for ensuring they have the necessary permissions for its publication, including the use of the image in print and digital editions and associated promotional materials. The magazine reserves the right to refuse or remove any image where consent or permission cannot be confirmed.

5. IMAGE QUALITY

Images supplied for publication should be of suitable quality for the intended use. Where possible, provide original or high-resolution files, clear sharp photographs, images without screenshots/social-media overlays or unnecessary text, and images that have not been excessively compressed.

Network She may ask for a replacement image if the supplied version is not suitable. Supplying an image does not guarantee that it will be used.

6. EDITING AND FORMATTING IMAGES

Network She may make reasonable changes to images to suit the magazine design and publication format, including cropping, resizing, repositioning, adjustments required for layout and use within designed graphics or promotional assets.

Network She will not intentionally alter an image in a way that materially misrepresents the person, business, product or activity shown.

7. USE WITHIN NETWORK SHE MAGAZINE

Images supplied for an accepted contribution, sponsorship or other agreed magazine involvement may be used within the relevant edition. The magazine may be published digitally and/or in print, and digital editions may remain available through Network She's archive, digital bookshelf or other publication channels.

8. PROMOTIONAL USE

Where the appropriate permission has been provided, Network She may use supplied images to promote your contribution or feature, the edition in which you appear, Network She Magazine, relevant sponsor activity and relevant magazine content through social media, email, websites, Connection Pack graphics, previews and promotional graphics.

Permission to use an image for magazine promotion does not automatically give Network She unrestricted permission to use that image for unrelated commercial purposes.

9. CUSTOM CONTRIBUTOR GRAPHICS

Network She may use submitted photographs or headshots to create custom promotional graphics for contributors. These may be included in the Network She Magazine Connection Pack so contributors can promote their involvement.

Network She branding and designed assets should not be materially altered in a way that misrepresents Network She, the magazine or the contributor's relationship with Network She.

10. SPONSOR IMAGES AND LOGOS

Sponsors may provide photographs, logos and other visual assets for use in fulfilling their sponsorship package, including magazine features, sponsor promotional graphics, dedicated sponsor email, sponsor social media activity and other magazine promotion where recognition is appropriate.

11. ADVERTISING ARTWORK

Advertisers are responsible for ensuring that they have the appropriate rights and permissions for all photographs, logos, illustrations and other visual material contained within their finished advertising artwork. Full requirements are contained in the Network She Magazine Advertising Terms & Conditions.

12. PHOTOGRAPHY AT NETWORK SHE EVENTS

Where photography is taking place at a Network She event, attendees should be made reasonably aware that photographs may be taken and may be used by Network She, including within Network She Magazine and associated promotion. Network She should provide a reasonable way for an attendee to say if they do not wish to be photographed or do not want identifiable photographs of themselves used.You must notification [email protected] prior to the event if you wish to not participate in any photos.

Photographs or videos of children and young people may only be taken or used with the appropriate consent of a parent or legal guardian, where required. By attending the event, attendees agree to respect the privacy of others and must not photograph or record children without permission. Where consent has not been given, reasonable steps will be taken to ensure children are not photographed or identifiable in official event photography or promotional materials. Anyone wishing to opt out of photography should notify the event organisers on arrival. Consent forms will be given out at events for children and young people.

13. EVENT PHOTOGRAPHS USED IN THE MAGAZINE

Photographs taken at Network She events may be used to show Network She activity and events, celebrate the community, illustrate stories or features, promote future activity and connect readers with people and activities happening across the community.

Network She will aim to use photographs respectfully and in an appropriate context.

14. SENSITIVE OR INAPPROPRIATE IMAGES

Network She may decline to use an image where it considers the image unsuitable for the publication, inappropriate for the audience, potentially unlawful, likely to infringe another person's rights, misleading, of insufficient quality or inconsistent with the context in which it was supplied.

15. REMOVING OR REPLACING AN IMAGE BEFORE PUBLICATION

If you realise that an image you submitted should not be used, contact Network She as quickly as possible. Where the magazine has not yet entered final production, Network She will make reasonable efforts to remove or replace it. Once an edition has been finalised, this may no longer be possible.

16. IMAGES AFTER PUBLICATION

Once an edition has been published and distributed, Network She cannot guarantee that an image can be completely withdrawn because files may have been downloaded, shared, stored or printed.

Where a reasonable request is made concerning an image within Network She's own digital archive, Network She will consider the circumstances and whether removal or amendment is appropriate and technically possible. This does not guarantee removal from copies already downloaded, shared, printed or otherwise outside Network She's control.

17. COPYRIGHT AND OWNERSHIP

Supplying an image to Network She does not transfer ownership of that image to Network She. The original copyright holder retains ownership. Permissions provided to Network She allow it to use the image for the agreed publication and associated purposes described in this policy and the relevant contributor, advertising or sponsorship terms.

18. PRIVACY

Personal information associated with images and magazine submissions will be handled in accordance with the Network She Magazine Privacy Policy. Photographs containing identifiable individuals may themselves constitute personal information, depending on the circumstances.

19. QUESTIONS OR CONCERNS

Email - [email protected]